Chalimbana University invites applications from suitably qualified, experienced, innovative and results-oriented candidates to fill the following positions.

LEGAL COUNSEL

The Legal Counsel is the University’s principal legal adviser, responsible for providing professional legal advice, opinions and services to Council and Management. The position ensures that the University’s activities, transactions and decisions comply with the law, and that its legal interests are protected. The Legal Counsel reports to the Registrar.

JOB PURPOSE

To provide sound legal advice and services to the University, including legal opinions, drafting and vetting of contracts and agreements, conveyancing and the management of litigation. This is to ensure compliance with the Higher Education Act No. 4 of 2013 as read together with the Higher Education (Amendment) Act No. 23 of 2021, other applicable legislation, and the University’s statutes, regulations and policies.

KEY RESPONSIBILITIES

1. Advise Council and Management on the University’s activities and transactions involving the analysis, interpretation and application of the Higher Education Act and other statutes, to ensure compliance with the law.
2. Provide Council and Management with legal opinions on matters of policy and any other legal matters affecting the University.
3. Provide legal services in conveyancing, legal drafting, trusts, contracts, agreements and litigation, and ensure that they are effectively and efficiently executed.
4. Draft, review and vet contracts and agreements for the procurement, disposal and exchange of equipment, machinery, services, buildings and property, as well as memoranda of understanding and partnership agreements.
5. Examine the circumstances of civil disputes or charges alleging infringements of the law, and represent or coordinate the representation of the University in litigation and other legal proceedings.
6. Determine the applicable law from appropriate law codes, statutes, regulations and previous decisions when writing opinions and preparing pleadings, defences and grounds of prosecution.
7. Conduct title searches to establish the legal ownership of property before the University enters into contracts for the leasing, acquisition or disposal of property.
8. Support the drafting and review of University statutes, regulations and policies to ensure that they are legally sound and consistent with applicable legislation.
9. Prepare the sectional budget in liaison with the Finance Department.
10. Prepare quarterly and annual operational performance reports.Perform any other lawful duties as may be assigned by the Registrar or the Vice-Chancellor.

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language.
• Bachelor of Laws (LLB) Degree from a recognised institution.
• Admission as an Advocate of the High Court and Supreme Court of Zambia.
• A valid practising certificate from the Law Association of Zambia (LAZ).
• Minimum of three (2) years’ relevant post-admission to the bar work experience.
• A Master of Laws (LLM) Degree will be an added advantage.
• Experience in a university, public institution or large organisation, particularly in contracts, conveyancing, employment law and litigation, will be an added advantage.

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Sound knowledge of higher education, employment, contract, property, procurement and administrative law.
• Excellent legal drafting, research, analytical and negotiation skills.
• Proven litigation, dispute resolution and advocacy skills.
• Ability to provide clear, practical and timely legal advice to Council and Management.
• High level of integrity, professionalism, confidentiality and ethical conduct.
• Excellent oral and written communication and interpersonal skills.
• Ability to work under minimal supervision and deliver within deadlines.
• Proficiency in computer applications and legal research tools.

DIRECTOR STRATEGY

The Director Strategy heads the Office of the Vice-Chancellor and supports the Vice-Chancellor in strategic planning, executive coordination, corporate communication, partnerships and performance reporting. The Director reports to the Vice-Chancellor.

JOB PURPOSE

To plan and manage the strategic and executive functions, corporate communication, internal consultancies, customer service, administrative and human resource functions of the Office of the Vice-Chancellor, in order to enhance the effectiveness and efficiency of the Office and support the implementation of the University’s Strategic Plan.

KEY RESPONSIBILITIES

1. Strategic Planning and Institutional Development
   • Lead the formulation, implementation, monitoring, and review of the University's strategic plans, policies, and institutional development frameworks to ensure alignment with the University's vision and mission.
2. Executive Coordination and Advisory Support
   • Coordinate the activities of the Office of the Vice-Chancellor and provide strategic advice, research, and briefing materials to facilitate informed decision-making and effective execution of executive functions.
3. Performance Monitoring and Reporting
   • Develop and oversee institutional performance management systems, monitor implementation of strategic objectives, and prepare periodic performance reports for the Vice-Chancellor, Council, Government, and other stakeholders.
4. Corporate Communication and Stakeholder Engagement
   • Coordinate strategic communication initiatives, manage executive correspondence and messaging, and promote effective engagement with internal and external stakeholders to enhance the University's reputation and visibility.
5. Partnerships, Resource Mobilisation and External Relations
   • Facilitate the identification, development, and management of strategic partnerships, collaborations, and stakeholder networks that support the University's academic, research, innovation, and resource mobilisation objectives.
6. Policy Research and Strategic Analysis
   • Conduct environmental scanning, policy analysis, institutional research, and benchmarking to inform strategic decision-making and recommend initiatives that strengthen institutional competitiveness and sustainability.
7. Risk Management and Business Continuity
   • Lead the identification, assessment, monitoring, and reporting of strategic risks facing the University, coordinate the implementation of risk mitigation measures, and promote business continuity planning to safeguard institutional objectives and operations.
8. Governance and Institutional Compliance
   • Support the Vice-Chancellor in ensuring compliance with statutory, regulatory, and governance requirements and facilitate the implementation of Council and management decisions across the University.
9. Project and Change Management
   • Coordinate strategic projects and institutional transformation initiatives, ensuring effective planning, implementation, monitoring, and evaluation of key change programmes.
10. Management of the Office of the Vice-Chancellor
    • Provide leadership and management of staff, resources, budgets, and operations within the Office of the Vice-Chancellor to ensure efficient and effective service delivery.

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language.
• A Bachelor's degree, Master's degree and PhD in Strategic Management, Business Administration, Economics, Education, Social Sciences, Natural Sciences, Public Policy, Development Studies, or a related field from a recognised institution are required, 
• Academic rank of Senior Lecturer or above in line with minimum HEA qualification criteria.
• Minimum of five (5) years’ relevant post-qualification experience in a similar or related position.
• Demonstrated experience in strategic planning, monitoring and evaluation, research and innovation management, institutional partnerships, international relations, executive office management, stakeholder engagement, and corporate communication within a higher education institution, public sector organisation, research institution, or other large and complex organisation.
• Membership of a relevant professional body will be an added advantage.

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Strong strategic planning, coordination and organisational skills.
• Excellent written and oral communication skills, including report and speech writing.
• Sound knowledge of higher education governance, public policy and strategic plan implementation.
• Ability to build and manage partnerships and engage effectively with stakeholders.
• Strong analytical, monitoring and evaluation, and performance reporting skills.
• High level of integrity, professionalism, discretion and confidentiality.
• Ability to work under pressure, manage competing priorities and meet deadlines.
• High proficiency in computer applications.

HUMAN RESOURCE OFFICER

The Human Resource Officer provides human resource management and administrative services to Management, academic and non-academic staff in the Office of the Registrar, Human Resource and Administration Department. The Human Resource Officer reports to the Assistant Registrar – Human Resource.

JOB PURPOSE

To plan, coordinate and provide administrative and human resource management services to Management, academic and non-academic staff, in order to support an efficient, motivated and compliant workforce in line with University policies, the conditions of service and applicable labour laws.

KEY RESPONSIBILITIES

1. Participate in the preparation of the departmental work plan and in the formulation and review of administrative and human resource policies, procedures and work manuals.
2. Provide secretarial services to the Bargaining Unit and the Human Resource Committee of Council, and draft correspondence on their resolutions.
3. Prepare the recruitment plan, draft recruitment adverts, coordinate the recruitment and selection process, and draft letters of appointment, probation and confirmation.
4. Participate in the review of the University’s organisational structure and the maintenance of the establishment, and ensure that job descriptions and specifications are prepared and periodically updated in consultation with Heads of Departments, Sections and Units.
5. Participate in the preparation of staff contracts, and create and maintain accurate records of all University employees.
6. Participate in the development of the Performance Management System, facilitate staff performance appraisals, and support the development of performance improvement plans.
7. Provide advice and guidance on employee welfare, discipline and labour matters, and engage with union leaders and staff to promote good industrial relations.
8. Carry out salary and benefits surveys, guide Management on staff remuneration through the interpretation of the remuneration policy, and participate in the management of the University payroll.
9. Facilitate the implementation of health and safety policies and manuals.
10. Participate in identifying training needs and coordinating training and development programmes, and facilitate the implementation of training plans in line with the Training and Development Policy.
11. Prepare quarterly and annual operational performance reports.
12. Perform any other lawful duties as may be assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language.
• Bachelor’s Degree in Human Resource Management, Public Administration or a related field from a recognised institution.
• Minimum of three (3) years’ relevant work experience in human resource management.
• Experience in a university or public institution, and knowledge of human resource and payroll management systems, will be an added advantage.
• Membership of the Zambia Institute of Human Resources Management (ZIHRM) with a valid practising certificate

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Sound knowledge of the Employment Code Act, the Industrial and Labour Relations Act and other labour laws, and of human resource best practice.
• Good problem-solving skills and the ability to make rational, critical and ethical decisions guided by policies and precedents.
• Numerical skills for preparing statistical and payroll-related reports.
• Strong interpersonal, communication and report writing skills.
• High level of integrity, confidentiality and professionalism.
• Good organisational skills and the ability to work under minimal supervision.
• Proficiency in computer applications and human resource information systems.

SOFTWARE DEVELOPER

The Software Developer plans, designs, develops and maintains the University’s information systems and software applications in the Information and Communication Technology (ICT) Department, in support of the University’s digital transformation agenda. The Software Developer reports to the Director ICT.

JOB PURPOSE

To plan, design, develop, implement and maintain secure, reliable and user-friendly information systems and software solutions that automate University processes, enhance service delivery to students, staff and stakeholders, and reduce dependence on external consultants.

KEY RESPONSIBILITIES

1. Participate in the preparation of the departmental work plan and in the formulation and review of ICT policies, work manuals and procedures, and support their implementation.
2. Collect and analyse user requirements, and design, develop, test and deploy software applications and systems to automate University processes and enhance customer service.
3. Maintain and upgrade the University’s software systems to the required levels of confidentiality, integrity and availability.
4. Design and redesign key University software solutions, and integrate them with existing systems such as the Student Records Management System.
5. Manage system development projects, providing technical leadership to project teams and ensuring cost-effective development and deployment.
6. Prepare technical documentation and user manuals, and train users on new and existing systems.
7. Manage all system licences and the office inventory of the unit.
8. Provide expert guidance on the application of information and communication technology resources, including analysis of the costs, value and risks of proposed solutions.
9. Supervise and appraise subordinate staff, where assigned.
10. Participate in the preparation of the departmental budget and of monthly, quarterly and annual operational performance reports.
11. Perform any other lawful duties as may be assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language and Mathematics.
• Bachelor’s Degree in Computer Science, Software Engineering, Information Technology or a related ICT field from a recognised institution.
• Proficiency in Object-Oriented Programming in at least one of Python, C++, PHP, Java or JavaScript, version control and MVC frameworks 
• Minimum of five (5) years’ relevant work experience in software or systems development. 
• Masters degree in ICT related field will be an added advantage.
• Membership of the Information and Communications Technology Association of Zambia (ICTAZ) or a relevant professional body.
• Experience with web and mobile application development, database management systems, application programming interfaces (APIs) and version control, and a portfolio of developed systems, will be an added advantage.

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Strong technical, analytical and problem-solving skills in systems design and development.
• Good mathematical skills for systems design, budgeting and statistical reporting.
• Knowledge of information security, data protection and software development best practice.
• Good project management skills and the ability to deliver within deadlines.
• Good oral and written communication skills, including technical documentation.
• Good interpersonal skills to work with students, staff, partners and other stakeholders.
• High level of integrity, confidentiality and professionalism, and accountability for the resources entrusted to the office.
• Ability to learn and adopt emerging technologies.

INTERNAL AUDITOR

The Internal Auditor carries out audit assignments in the Internal Audit Department to provide independent assurance on the University’s internal controls, risk management, compliance and governance processes. The Internal Auditor reports to the Senior Internal Auditor.

JOB PURPOSE

Responsible for carrying out audit assignments under the direction of the Senior Internal Auditor at the Chalimbana University

KEY RESPONSIBILITIES

• Participates in the preparation of departmental work plan.
• Participates in the preparation of work manuals, procedures and related documentation
• Participates in the review of work manuals, procedures and related documentation.
• Inspects and verifies negotiable securities and accounts receivables and payables.
• Examines cancelled cheques and receipts for cash payments and purchases.
• Inspects assets of the University to ensure that they are promptly recorded, accounted for and adequately safeguarded against risk and misappropriation
• Reviews University’s compliance to its own statutes and other related statutes.
• Reviews compliance to financial and academic rules, regulations and procedures.
• Checks that the University addresses the internal control environment of automated information processing systems.
• Participates in the preparation and review of departmental annual budgets.
• Participates in the preparation of quarterly and annual operational performance reports.
• Participates in the review of departmental annual operational performance.

Qualifications:

• Grade 12 certificate or its equivalent;
• Bachelor’s Degree in Accountancy or CIA or CISA or ACCA or CIMA or ZICA (CA Zambia) Level II" a
• Minimum of three (3) years of work experience;
• Membership with the Zambia Institute of Chartered Accountants (ZICA) or Membership with the Institute of Internal Auditors Zambia (IIA Zambia) or global IIA."
• Experience in a university, public institution or large complex organisation will be an added advantage

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Sound knowledge of International Standards for the Professional Practice of Internal Auditing, accounting standards and public financial management.
• Ability to plan and execute audit assignments and exercise sound professional judgement within ethical limits.
• Strong analytical and numerical skills, including the ability to analyse financial and statistical data.
• Ability to make rational, critical and ethical decisions.
• Good report writing and communication skills.
• High level of integrity, independence, objectivity and confidentiality.
• Proficiency in computer applications, accounting packages and computer-assisted audit tools.

SPORTS OFFICER

The Sports Officer plans, organises and coordinates sport, recreation and socio-cultural activities in the Office of the Dean of Students, and trains and prepares students to take part in inter-university and other competitions. The Sports Officer reports to the Manager – Student Welfare.

JOB PURPOSE

To plan, organise and coordinate sport, recreation and socio-cultural activities in the University, in order to develop students’ talent, promote their wellbeing and personal development, and enhance the University’s participation and visibility in local, national and international events.

KEY RESPONSIBILITIES

1. Participate in the preparation of the departmental work plan and in the formulation and review of sports and recreation policies and work manuals.
2. Promote sports development and identify, train and nurture students’ talent for participation in inter-university, local, national and international events.
3. Coordinate and lead student and staff teams in local, national and international sporting and socio-cultural events, and ensure acceptable conduct by all persons representing the University.
4. Represent the University at sports forums and liaise with other institutions and sports bodies to enhance sports development and programming.
5. Initiate and promote recreational and socio-cultural activities for students and staff.
6. Keep records of sports kits, first aid kits, equipment, and recreational and sociocultural materials.
7. Facilitate transport requests for sports, recreation and socio-cultural activities.
8. Facilitate the proper use and maintenance of sports fields, halls and recreational facilities.
9. Prepare the sectional budget and ensure the proper management of resources allocated to the section.
10. Prepare quarterly and annual operational performance reports.
11. Perform any other lawful duties as may be assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language.
• Bachelor’s Degree in Sports Management, Physical Education and Sport, Sports Science or an equivalent qualification from a recognised institution.
• Minimum of five (5) years’ relevant work experience in sports administration, coaching or recreation management.
• Coaching or sports administration certification from a recognised sports body, and experience in organising inter-university or national competitions, will be an added advantage.
• A valid First Aid certificate will be an added advantage.

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Sound knowledge of sports management, coaching and recreation programming.
• Good planning, organisational and leadership skills to guide the University on sports and recreation matters.
• Ability to make sound decisions at sectional level based on rules and precedents.
• Numerical skills for preparing the sectional budget and statistical reports.
• Good communication, interpersonal and teamwork skills to work with students, staff and external bodies.
• High level of integrity, discipline and accountability for the assets and financial resources of the section.
• Ability to work flexible hours, including weekends and during events.
• Proficiency in computer applications. 

TECHNOLOGY TRANSFER OFFICER

The Technology Transfer Officer is responsible for facilitating the transformation of research outputs and technological innovations into practical applications and commercially viable products and services. The position falls under the Directorate of Innovation, Consultancy and Commercialisation, within the Office of the Deputy Vice-Chancellor: Research and Innovation. The Officer will spearhead the operations of the

University’s Technology Transfer Office (TTO) and report directly to the Director of Innovation, Consultancy and Commercialisation.

JOB PURPOSE

To identify, protect, manage and commercialise intellectual property generated through the University’s research and innovation activities, while fostering strategic partnerships with industry, government and other stakeholders to translate research outputs into societal benefits and sustainable revenue streams for the University.

KEY RESPONSIBILITIES

1. Participate in the preparation of the directorate’s work plan and in the formulation, review and implementation of the Intellectual Property Policy and related technology transfer procedures.
2. Identify, screen and evaluate research outputs, inventions and innovations from staff and students for their commercial potential.
3. Facilitate the protection of intellectual property through patents, utility models, copyright, industrial designs, trademarks, plant varieties and other forms of protection, in liaison with PACRA and other relevant bodies.
4. Develop commercialisation strategies for University innovations, including licensing, spin-off companies, start-ups and joint ventures.
5. Identify and engage industry, government, development partners and investors for research collaboration, licensing and technology transfer opportunities.
6. Support the drafting and negotiation of licensing, confidentiality, material transfer, collaborative research and other technology transfer agreements, in liaison with legal services.
7. Support the development of prototypes, proof-of-concept projects and incubation of innovations, in collaboration with the Technology and Innovation Support Centre (TISC) and the Innovation and Incubation unit.
8. Conduct awareness and training on intellectual property, innovation and entrepreneurship for staff and students.
9. Maintain an inventory and database of the University’s intellectual property, innovations, disclosures and agreements.
10. Liaise with the National Technology Business Centre (NTBC) and other national and international innovation bodies on technology transfer support and funding.
11. Participate in the preparation of the sectional budget, and prepare quarterly and annual operational performance reports on technology transfer activities.
12. Perform any other lawful duties as may be assigned by the supervisor.

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language and Mathematics.
• Bachelor’s Degree in Science, Engineering, Agriculture, Technology, Law, Business Administration or a related field from a recognised institution.
• A Master’s Degree in Intellectual Property, Innovation Management, Business Administration, Science, Engineering or a related field will be an added advantage.
• Training or certification in intellectual property management or technology transfer, such as WIPO Academy courses, will be an added advantage.
• Minimum of three (3) years’ relevant work experience in technology transfer, intellectual property management, innovation, research commercialisation or business development.
• Membership of a relevant professional body.

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Sound knowledge of intellectual property law and practice, technology transfer processes and research commercialisation.
• Ability to assess the technical and commercial potential of research outputs and innovations.
• Good business development, negotiation, marketing and partnership-building skills.
• Strong project management, analytical and report writing skills.
• Excellent communication, interpersonal and stakeholder engagement skills.
• Entrepreneurial, innovative and results-oriented, with the ability to work with researchers, industry and investors.
• High level of integrity, confidentiality and professionalism.
• Proficiency in computer applications and patent or market search databases.

NURSE

The Nurse provides primary health care, nursing and health promotion services to students and staff at the University clinic in the Office of the Dean of Students. The position is the first step in establishing the University’s health services. The Nurse reports to the Dean of Students.

JOB PURPOSE

To provide quality, accessible and confidential nursing care, first aid, health education and referral services to students and staff, in order to promote their health and wellbeing and support teaching, learning and work in the University.

KEY RESPONSIBILITIES

1. Provide nursing care, first aid and emergency care to students and staff, and refer cases requiring further management to appropriate health facilities.
2. Assess, screen and monitor patients, administer prescribed treatment, and dispense medicines in accordance with nursing standards and the applicable laws and guidelines.
3. Conduct health education and promotion programmes on communicable and non-communicable diseases, sexual and reproductive health, HIV and AIDS, substance abuse, nutrition and mental health.
4. Provide counselling and psychosocial support in liaison with the Guidance and Counselling unit.
5. Coordinate medical examinations for new students and staff and screening for sports participants.
6. Provide first aid and medical cover at University sporting, cultural and other events.
7. Maintain accurate and confidential patient records and compile health statistics and reports.
8. Manage medical supplies, drugs and equipment, ensuring proper storage, stock control and disposal of medical waste.
9. Liaise with the Ministry of Health, nearby health facilities and partners on referrals, health programmes and the supply of medicines.
10. Support the development of the University’s health services, policies and procedures, and ensure compliance with infection prevention and control standards.
11. Participate in the preparation of the sectional budget and prepare monthly, quarterly and annual operational performance reports.
12. Perform any other lawful duties as may be assigned by the supervisor.
13. Must be willing to work shifts, including nights, weekends and public holidays where necessary

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• Grade Twelve (12) School Certificate or its equivalent with at least five (5) credits or better, including English Language and Science subjects.
• Diploma in Registered Nursing from a recognised institution.
• Registration with the Nursing and Midwifery Council of Zambia (NMCZ) and a valid practising licence.
• Volunteer nurse for minimum of 6 months.

KEY COMPETENCIES AND PERSONAL ATTRIBUTES

• Sound clinical and nursing skills, including emergency care and first aid.
• Knowledge of public health, health promotion and infection prevention and control.
• Ability to work independently and make sound clinical decisions.
• Good counselling, communication and interpersonal skills, particularly with young people.
• High level of integrity, professionalism, empathy and confidentiality.
• Good record keeping and report writing skills.
• Ability to work flexible hours and respond to emergencies.
• Proficiency in computer applications.

Terms of Appointment and Remuneration

The appointment shall be based on the University appointment guidelines, subject to a probationary period of three (3) months and satisfactory performance during the probationary period, as well as the University's operational requirements.

An attractive and competitive remuneration package, commensurate with the successful candidate's qualifications and experience, will be offered.

Mode of Application

Interested candidates who meet the above requirements should submit an application letter, detailed curriculum vitae, certified copies of academic and professional qualifications, evidence of Zambia Qualifications Authority (ZAQA) evaluation and validation of all qualifications and, a valid Professional Body Membership. The position applied for should be clearly indicated in the application or the subject of the email. Applications should be addressed to the Registrar, Chalimbana University, and sent by email to jobs@chau.ac.zm.

Closing date: 20^th November, 2026.  Only shortlisted candidates will be contacted.

Chalimbana University is an equal opportunity employer.